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Accounts Payable (AP)
· Review, verify, and process invoices for payment.
· Match purchase orders with invoices and reconcile discrepancies.
· Prepare and process electronic transfers, payments, and check runs.
· Monitor accounts to ensure payments are up-to-date and resolve invoice discrepancies.
· Maintain vendor files and respond to vendor inquiries.
Account Receivable (AR)
· Generate and send customer invoices accurately and timely. Follow up with customer to ensure invoices have been received.
· Respond to any customer request, invoice copies, POD or packing list.
· Track incoming payments and record receipts in the accounting system.
· Investigate any payment shortages.
· Assist in reconcile accounts receivable ledger and resolve outstanding payment discrepancies.
· Prepare regular AR aging reports and follow up with customers on overdue payments.
· Manage customer account setup and credit applications.
· General filing and handling phones.
General Accounting Support
· Assist with month-end closing activities and account reconciliations.
· Maintain accurate records and documentation for audit purposes.
· Provide support for financial reporting as needed.
· Collaborate with internal teams to ensure smooth financial process.
· Perform other duties as assigned.
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· High school diploma or equivalent. Associate degree in accounting, finance, or a related field preferred.
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· Minimum 2 years relevant work experience and/or training; or equivalent combination of education and experience.
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· Proficiency in accounting software (i.e. QuickBooks, SAP, SAGE, or similar) and MS Office, especially Excel.
· Strong attention to detail and organizational skills.
· Excellent communication and interpersonal skills.
· Bilingual in French and English.
· Ability to prioritize tasks and meet deadlines in a fast-paced environment.
· Ability to work well independently and in a team environment throughout the organization.
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